INMM

Specific Policies

Specific Policies

INMM Logo Use Policy

The name, acronym, and logo of the Institute of Nuclear Materials Management (INMM) are trademarks of the association and, as such, are valuable assets that play an important role in promoting INMM and its resources and services. Their value may be weakened or lost altogether by improper use. This Logo Use Policy provides for the allowable use and required acknowledgement of the name, acronym and logo and preserves the trademark rights of the Institute and its resources.

These requirements apply to parties referring to INMM trademarks, including association partners, members and others.

The INMM name, abbreviation, and logo are the sole and exclusive property of the Institute of Nuclear Materials Management. Members in good standing may use the INMM logo to exhibit their affiliation with INMM only if such use complies with the terms and conditions listed below.

General Use Policy

1.    No modifications may be made to the logo without INMM EC approval; however, logo size can be adjusted as needed. 
2.    The INMM name, abbreviation and logo may not be used in any manner that, in the sole discretion of the EC of INMM: discredits INMM or tarnishes its reputation and goodwill; is false or misleading; violates the rights of others; violates any law, regulation, or other public policy; or mischaracterizes the relationship between INMM and the user. 
3.    Any expense or liability resulting from a use determined by the EC to be in violation of this General Use Policy shall be the responsibility of the party responsible for the use. 
4.    Use of the INMM name, abbreviation, or logo to encourage the purchase of any particular individual’s, company’s or organization’s products or services is forbidden. 
5.    INMM reserves the right to inspect and give final approval to the reproduction and the manner in which the logo is reproduced or displayed on printed materials, in electronic documents and on Websites. 
6.    Advertisements, press releases, or displays containing any INMM name or logo in any form shall not include expressed or implied testimonials or endorsements of a business or individuals, or their products or services, without the written consent of INMM. 
7.    All uses of the logo will inure to the benefit of the INMM. 

Executive Committee, Committee, Technical Division and Chapter Chair Use

EC members, Committee Chairs, Technical Division Chairs and Chapter Presidents of the INMM may use the INMM logo in their correspondence, on their representative Websites and in their reports on behalf of their leadership positions without prior logo use approval, providing adherence to the General Use Policy set forth.

General Member Use

1.    INMM members may accurately indicate their membership and activities within the Institute for the purpose of documenting their professional activities, provided such information does not violate the General Use Policy set forth.
2.    INMM members may not voice opinions or offer advice on behalf of INMM without express approval of the EC.
3.    Upon request, association members who use the INMM logo agree to provide INMM with representative copies of all materials bearing the logo and to abide by the decision of INMM with respect to approval of the use of the logo in institution or company literature.

Nonmember Use

1.    Nonmembers may not use the INMM logo without submitting materials for review and receiving written approval for limited-use agreement. Contact the INMM Director, Communications at 847/480-9573 for more information.
2.    INMM may provide the association logo to event vendors, sponsors, or partnering associations for use in promotional or collaborative materials during the term of the agreement or event.

If you are an INMM member or consumer of a product that contains the INMM name or logo, and you believe it is not an official product of INMM or not in compliance with this policy, please bring it to the attention of the EC by contacting INMM Headquarters.

INMM Privacy Policy

The Institute of Nuclear Materials Management (INMM) acknowledges that it collects individuals’ contact information when they become members of INMM (“members”) and register for INMM courses and meetings (“participants”). This information is the property of the individual and is stored in INMM’s secure database. INMM is dedicated to protecting the privacy of its members and participants, and adheres to the following information-sharing policies:

•    INMM may use collected information for internal marketing purposes and to distribute institute news to members and others. INMM may use members’ e-mail addresses or contact information to forward broadcast information about INMM news and activities. All e-mail messages created and distributed by INMM include “unsubscribe” instructions.
•    INMM may release member or participant e-mail addresses or other contact information to exhibitors at the INMM Annual Meeting. INMM also compiles and distributes a record of all participants. Otherwise, INMM does not release member or participant information.
•    INMM maintains the right to contact any individual INMM member at any time regarding membership renewals and benefits as well as changes to the membership agreement and other membership issues.
•    INMM does not collect personal information from visitors to INMM’s Website, except for basic Internet Protocol addresses that INMM staff may track for internal analysis of site use.
INMM reserves the right to modify this Privacy Policy as required by the Institute and member needs.

INMM Workshop Revenue Share Policy

This document has been prepared to assist INMM Technical Divisions and Chapters in planning, budgeting, and implementing workshops.

Workshop Categories

Technical Division Workshop – A workshop/seminar/conference/function initiated, planned, and coordinated by a Technical Division of the INMM. 

Professional Chapter Workshops – A workshop/seminar/conference/function initiated, planned, and coordinated by a professional chapter of the INMM. 

Student Chapter Workshops – A workshop/seminar/conference/function initiated by a Student Chapter.  All student chapter workshops are joint workshops with a Professional Chapter, a Technical Division, or both. 

Local Workshop – A workshop/seminar/conference/function initiated by a Professional Chapter or a Student Chapter intended only for the chapter constituents and not intended to draw a larger regional, national, or international contingency.


Fiscal Policies

The following fiscal policies have been established for the varying types of INMM workshops. Before moving forward with workshop planning and budgeting, you should identify the category or combination of categories above that is applicable to your workshop.

Workshop Revenue Share

Technical Division Workshop – A budget for each workshop must be prepared and submitted to the INMM Treasurer for executive committee approval and all finances must go through INMM HQ (i.e. INMM pays all invoices and collects all revenue). Workshop budgets must include appropriate management firm support fees for financial management. Additional management services provided by the INMM Management Firm are optional (described in the INMM Workshop Guide).  All (100%) proceeds from Technical Division Workshops with no partnerships with local chapters, student chapters, etc, will go to the INMM.

Professional Chapter Workshops – A budget for each workshop must be prepared and submitted to the INMM Treasurer for executive committee approval and all finances must go through INMM HQ (i.e. INMM pays all invoices and collects all revenue). Workshop budgets must include appropriate management firm support fees for financial management. Additional management services provided by the INMM Management Firm are optional (described in the INMM Workshop Guide). Professional Chapter Workshops conducted without partnerships with Technical Divisions, student chapters, etc, will involve a revenue sharing policy with the INMM in which the Professional Chapter receives 50% of the net proceeds and the INMM receives 50% of the net proceeds.

Joint Workshops - A budget for each workshop must be prepared and submitted to the INMM Treasurer for executive committee approval and all finances must go through INMM HQ (i.e. INMM pays all invoices and collects all revenue). Workshop budgets must include appropriate management firm support fees for financial management. Additional management services provided by the INMM Management Firm are optional (described in the INMM Workshop Guide).  Joint workshops and the allowable revenue sharing will be conducted as follows:

    Technical Division Workshop with Professional Chapter Support – A workshop that is initiated by a Technical Division, but teamed with a Professional Chapter will function under normal workshop guidelines.  However, the revenue sharing will consist of 75% of the net income going to the INMM and 25% going to the Professional Chapter.  

    Professional Chapter Workshop with Technical Division or INMM Support – A workshop that is initiated by a Professional Chapter, but teamed with a Technical Division, or otherwise utilizing INMM Management support and reaching an audience beyond the local chapter will function under normal workshop guidelines.  However, the revenue sharing will consist of 50% of the net income going to the INMM and 50% going to the Professional Chapter involved.  

Student Chapter Workshops – As defined under Workshop Categories above, Student Chapter workshops must be teamed with either a Professional Chapter or a Technical Division.  Revenue sharing will be consistent with either of the two categories above.  If teamed with a Technical Division, the student chapter will receive 25% of the net income with the INMM receiving 75%.  If teamed with a Professional Chapter, the 50% chapter revenue share split shall be negotiated between the Professional Chapter and the Student Chapter.  The remaining 50% will go to the INMM. 

Workshops Involving Multiple Chapters – For all workshops where there are multiple chapters (professional or student) involved, the overall chapter share of the net revenue will be as specified above.  The division of the chapter share shall be negotiated among the affected chapters and communicated to the INMM Treasurer.  Regardless of the teaming arrangements, under no scenario will the revenue sharing split be greater than 50% to the Professional or Student Chapter, or combination of chapters

Local Workshop – Since Local Workshops are conducted by Professional Chapters and/or Student Chapters and intended for their constituencies only, no INMM support or profit sharing is provided and, thus, the INMM assumes no risk or financial liability for these events.  Typically, these functions would not demand the type or level of support that would require the Management Firm’s capabilities.  While the Professional Chapters and Student Chapters carry the INMM name, these events represent the local chapters only and are meant for building the organization at the local level.

Other - For other workshops cosponsored by organizations, such as ESARDA, ANS, WINS, etc., any revenue share will be determined case-by-case and approved by the INMM Executive Committee in advance.

Notes:

Chapter revenue share amounts cannot be calculated and will not be distributed until all expenses and revenue have been accounted for after the workshop and the next financial statement has been completed. Depending on when the workshops are held, this could take up to 90 days.  

For all workshops where INMM is assuming the financial risk, the INMM is in charge of the financials.  The management firm fee for financial management must be included as a budgeted expense.  See the INMM Workshop Guide for workshop management services offered by the INMM Management Firm and the cost for HQ financial management and other optional workshop assistance.  Any optional workshop management services selected must also be included in the workshop budget as an expense.

Policy for Invited Participants at INMM Events

This general policy applies to participants formally invited and approved by INMM to participate in official INMM-sponsored functions such as the Annual Meeting, Workshops, Conferences, and related functions. 

•    Invited participants will not be reimbursed for any travel expenses (conveyance, lodging, meals, tips, etc);
•    Invited participants will not have their registration fee waived; and
•    Invited participants will not receive an honorarium. 


However, requests for exception to this policy mayt be submitted to the INMM President, with copies to the members of the Executive Committee (EC), the INMM Headquarters Executive Director, and the Technical Program Committee Chair (for the Annual Meeting), at least 60 days prior to the event and prior to the inviter making any commitments to the invitee. This request must be approved by a two-thirds majority vote of all members of the EC.

Should a request not be made to the EC by the inviter, or should a request be denied, any expenses requested by the invitee to be covered by the INMM or any expenses promised by the inviter will be the responsibility of the inviter.

The Journal of the Institute of Nuclear Materials Management (JNMM): Policy on Special Issues

This policy outlines what is expected of the requestors who intend to request the JNMM to consider a Special Issue devoted to topics within the purview of one of the Institute’s Technical Divisions.

•    The requestor should be the Chair of the appropriate Technical Division, who should identify a singular Point of Contact (POC) for interfacing with the JNMM Managing Editor (in some instances this has been the Associate Editor of the Technical Division or an individual within the Technical Division, or a person from a governmental or institutional organization).
•    The request for a Special Issue must be made a minimum of one year in advance of the submittal deadline for the desired issue.
•    It is a desire of the JNMM that the number of papers in a single issue should be limited to ten.
•    It is the desire of the JNMM that the number of authors per paper should be limited to eight. 
•    Should there be a request to have more than 10 papers published in a Special Issue, additional funding will be required as determined by the Managing Editor. 
o    The requestor should first attempt to solicit the additional funding from outside sources, e.g. a sponsor of the papers, if appropriate.
o    If the requestor is not successful, then a written request by the Chair of the appropriate Technical Division with justification needs to be made to the Technical Editor and the Managing Editor of JNMM with copies to the Assistant Technical Editor and Officers of INMM (President, Vice President, Secretary, Treasurer, and Immediate Past President), and Assistant Technical Editor.
•    The JNMM is published in black and white. However, colored graphs or pictures can be incorporated for a fee of approximately $700 per illustration. The exact fee will be determined by the JNMM Managing Editor
•    The POC, with the support of the Assistant Technical Editor and the Associate Editor(s) of the appropriate Technical Division, is (are):
o    Responsible for ensuring all papers are adequately peer reviewed (two reviewers per paper); and
o    Responsible for ensuring the papers are submitted on the schedule established by the JNMM Managing Editor.
•    A minimally adequate peer review is expected to filter out obvious mistakes and incompetence, as well as plagiarism, overly derivative work, and straightforward applications of known methods. Manuscripts must meet this minimum criterion for consideration in a JNMM issue. For the normal JNMM peer review process, two peer reviews are acquired for each article.
•    Final Papers should be collected by the POC and forwarded to the JNMM Managing Editor.
•    Authors will obtain all necessary permissions and approvals before the paper is submitted to the JNMM Managing Editor. 
•    Revisions and rewrites will not be accepted after the paper is submitted to the JNMM Managing Editor. 
•    The POC will communicate with the authors. The POC will forward any questions or concerns to the Managing Editor, with copies to the Technical Editor and the Assistant Technical Editor, and will relay the answer from the Managing Editor to the appropriate author(s).
•    Should the Technical Editor and/or the Assistant Technical Editor, upon review of the final draft of the Special Issue papers, decide a paper had not been adequately peer reviewed (i.e., the paper contains several obvious flaws), such an article will be withdrawn with written justification from the Technical Editor.
•    Requests for additional copies of the Special Issue should be made to the Managing Editor.