The name of this organization shall be the “Institute of Nuclear Materials Management”, hereinafter referred to as the INMM.
PURPOSE AND RESTRICTIONS
1. MISSION STATEMENT
The Institute of Nuclear Materials Management (INMM) is dedicated to the safe, secure and effective stewardship of nuclear materials and related technologies through the advancement of scientific knowledge, technical skills, policy dialogue, professional capabilities, and best practices.
All policies and activities of the INMM shall be consistent with applicable United States tax exemption requirements, including the requirements that the INMM not be organized for profit and that no part of its net earnings inure to the benefit of any private individual.
OPERATIONS MANUAL AND ELECTRONIC INFORMATION
1. OPERATIONS MANUAL
The INMM shall maintain an Operations Manual defining additional requirements and conditions beyond those contained in these Bylaws pertaining to INMM activities. These requirements and conditions shall not be in conflict with the intent of the requirements outlined in these Bylaws. If a conflict between these INMM Bylaws and the Operations Manual is identified, these Bylaws shall be controlling. The INMM Operations Manual shall be periodically reviewed and revised if necessary. Adoption of a material change in the INMM Operations Manual shall require the favorable vote of 2/3 of the Members of the Executive Committee.
2. ELECTRONIC INFORMATION
The INMM may, from time to time and at its discretion, publish information regarding the organization electronically. If a conflict between these INMM Bylaws and any electronically-published information is identified, these Bylaws shall be controlling.
a. Membership in the organization shall be open to individuals active in nuclear materials management or related fields who have an interest in advancing the objectives of the organization. Any reputable firm, association, institution, corporation, or subdivision of any such, may become a Sustaining Member of the INMM under the conditions and with the rights specified in these Bylaws.
b. Admission to the INMM, except as an Honorary Member, shall be only to the type of Regular Member, Student Member, or Sustaining Member. Fellow and Senior Member grades may be attained only by advancement, and Emeritus Membership only by transfer, in accordance with Paragraph 6 of this Article.
A candidate for admission to the INMM must file a completed application form as issued by the INMM, designating the type of membership applied for and accompanied by the membership dues as established by the Executive Committee. The application shall then be forwarded to the Membership Committee for review. Upon approval of the application by the Membership Committee, the applicant shall be declared to be a member, shall be so advised by the Membership Chair or designee, and shall have their name recorded on the roll of members. The membership dues submitted with the application shall be considered as payment of dues for the operating year during which the application was accepted. In the event the application was approved between July 1 and September 30 (inclusive), the payment shall be considered payment of dues for the remainder of the current operating year and for the following operating year.
If an application for admission is rejected by the Membership Committee, the applicant will be informed of the reason(s) for the rejection and the originally submitted membership dues shall be returned to the applicant. The applicant may re-apply to correct the identified deficiencies or appeal the decision of the Membership Committee to the Executive Committee, which shall have the final decision regarding the admission of the applicant.
Membership dues for each INMM operating year (October 1 – September 30) shall be due and payable in October. The Executive Committee shall establish dues for the various types of membership, such procedures as are appropriate for their billing and collection, and shall determine when a member will be suspended for non-payment of dues.
5. TYPES OF MEMBERSHIPS
The constituted types of membership of the INMM shall consist of Regular Members, Student Members, Emeritus Members, Sustaining Members, and Honorary Members. Each Regular Member, Designated Sustaining Member and Emeritus Member shall be entitled to all rights and privileges of membership in the INMM. Student Members and Honorary Members shall have all rights and privileges of INMM membership except that they shall have no voting privileges in matters affecting the INMM as a whole, nor may they hold any office defined in Article IX of these Bylaws, except for officers of a Student Chapter.
a. Regular Members
At the time of admission, a Regular Member shall either:
i. Have a bachelor’s or higher level degree in a subject relevant to nuclear materials management and be employed in a position related to nuclear materials management; or
ii. Have been engaged in the practice of nuclear materials management long enough to have demonstrated a professional level of competence and understanding of some aspect of nuclear materials management.
b. Student Members
At the time of admission, a Student Member shall:
i. Be engaged or interested in nuclear materials management, or in an associated field;
ii. Not be engaged in full-time employment; and,
iii. Be enrolled full time as a student at the College or University level. In exceptional cases and on recommendation of the Membership Committee, these requirements may be waived by action of the Executive Committee. Additional requirements may be stipulated by the Executive Committee and defined in the INMM Operations Manual.
c. Emeritus Members
Any Regular Member in good standing who is no longer gainfully employed through retirement or other cause may be designated an Emeritus Member of the INMM upon approval by the Executive Committee.
i. A Regular Member may apply for transfer to Emeritus membership by submitting a letter addressing the items in subparagraph ii of this paragraph to the INMM Secretary, who shall present such request to the Executive Committee, which may approve it or refer it to the Membership Committee for report and recommendation.
ii. Such applicants shall be Regular Members in good standing at the time of application and shall have completed at least 10 continuous years of active membership in the organization. In addition, they must, in the judgment of the Executive Committee, be deemed worthy of this designation.
iii. The Secretary shall notify the applicant of the final action by the Executive Committee. If approved, the effective date of the transfer shall be October 1 of the next operating year.
iv. An Emeritus Member who has previously achieved Senior Member status or who has been advanced to Fellow shall be recognized by the INMM as a Senior Emeritus or Fellow Emeritus, respectively.
d. Sustaining Members
i. Private corporations or divisions thereof, governmental agencies, educational and research organizations, and other collective groups who agree with the purposes outlined in Article II of these Bylaws and desire to make financial contributions on an annual basis to encourage and sustain the endeavors of the INMM in meeting its objectives may, upon approval of their application, be recognized as Sustaining Members.
ii. Each Sustaining Member shall designate and be represented by an individual employed by or associated with it who is also qualified under this Article, Paragraph 5.a, and such individual shall, on behalf of the Sustaining Member, have all the rights and privileges of a Regular Member. Sustaining Members shall also be entitled to send their employees to sponsored meetings of the INMM at a reduced registration fee.
iii. Sustaining Member employees other than the designated individual are not entitled to any additional benefits or privileges of membership.
e. Honorary Members
The Executive Committee, at its discretion, may grant an Honorary Membership to an individual. In general, individuals so designated shall be prominent political, governmental, scientific, academic, or other figures, usually from outside of the membership of the INMM, who have rendered acknowledged eminent service to nuclear materials management or to the allied arts and sciences. Honorary Members shall not be assessed dues. Honorary Memberships may be withdrawn at the discretion of the Executive Committee.
6. GRADES OF MEMBERSHIP
Regular Members and Emeritus Members may be designated as Senior or Fellow.
a. Senior Member
i. Members of the INMM may apply for the grade of Senior Member at any time upon becoming eligible. Each such applicant shall certify that the requirements of this paragraph have been met and shall provide such additional information as prescribed by the Membership Committee. The Membership Committee shall consider each application for advancement to Senior Membership submitted to it under the provisions of this paragraph. After due consideration, the Membership Committee shall make a recommendation for or against advancement of each applicant to the Executive Committee. The Executive Committee shall then vote on final approval or disapproval of the applicant for Senior membership and, if approved, the applicant will be enrolled as a Senior Member for the duration of membership or until the designation is otherwise changed as provided by these Bylaws.
ii. To qualify for designation as a Senior Member, an individual must at the time of application:
1. Have been a Regular Member of the INMM for at least 5 continuous years;
2. Have been actively engaged professionally in nuclear materials management (temporary unemployment excepted); and,
3. Have had at least 10 years of active experience in one or more nuclear materials management positions indicative of growth in competence and achievement. Graduation in an appropriate curriculum of an accredited educational institution approved by the Membership Committee shall be considered the equivalent of 4 years of the requisite 10 years of professional experience.
iii. In addition to meeting all of the requirements of these Bylaws, advancement to the grade of Senior Member will be contingent upon the applicant meeting any additional requirements established by the Executive Committee and defined on the Senior Membership application and in the INMM Operations Manual.
b. Fellow Member
i. The grade of Fellow may be attained only by advancement from the grade of Senior Member, and may not be attained by self-application. A nomination for the advancement of a Senior Member to the grade of Fellow shall be originated by 5 or more Members of the INMM who shall provide data sufficient in their judgment to substantiate the qualifications of their candidate with respect to the requirements described in this paragraph. Such proposals shall be submitted to the Secretary who shall refer them to the Fellows Committee for its consideration.
ii. A Fellow, at the time of such designation, shall:
1. be a Senior Member actively engaged professionally in nuclear materials management;
2. have established a specific record of contribution to the profession;
3. have had at least 15 years of active experience in the profession; and,
4. have been in good standing in the grade of Senior Member for at least 5 consecutive years immediately prior to the date of the proposal for advancement to the grade of Fellow.
iii. In addition to meeting all of the requirements of these Bylaws, a Senior Member shall, in order to be advanced to the grade of Fellow, meet any additional requirements established by the Executive Committee and defined in the INMM Operations Manual.
iv. After due consideration of the qualifications of a candidate, the Fellows Committee shall make a recommendation to the Executive Committee for or against advancement. The Executive Committee shall then vote for or against advancement to the grade of Fellow. If the nomination receives the favorable vote of two-thirds of the members of the Executive Committee, the candidate shall be made a Fellow of the INMM for the duration of membership.
v. The total of the number of Fellows at the time of their advancement, excluding those who have resigned or become a Fellow Emeritus, shall never exceed 5% of the Regular Membership. Fellows of the INMM shall be assessed the same dues as Senior Members.
RESIGNATION, REINSTATEMENT, AND EXPULSION OF MEMBERS
A Member of any grade in the INMM may resign their membership by a written communication to the Secretary. Resignation does not relieve a Member from liability for dues accrued and unpaid as of the date of resignation. If all dues and other indebtedness have been paid, the resignation shall be accepted. A Member who has failed to remit current dues by January 1 of the operating year shall be deemed to have resigned from the INMM. The Executive Committee may grant such temporary dues relief as it deems appropriate because of prolonged unemployment or other appropriate reason.
A Member of the INMM, having, or considered to have, resigned under conditions stipulated in Paragraph 1 of this Article, may be reinstated by the Membership Committee upon review of a new application. Upon approval of this new application, such Member may then renew all membership privileges by paying the required dues for the fiscal year in which the reinstatement occurs. Reinstatement to the grade of Senior, Fellow or Emeritus member shall require the approval of the Executive Committee.
Upon written request of 10 or more Regular Members that, for cause stated therein, a Member of the INMM in any grade should be expelled, the Executive Committee shall consider the request. The reason(s) for such a request must identify the specific conduct deemed to be detrimental to the interests or welfare of the INMM. If there appears to be sufficient reason, the Executive Committee shall notify the identified member of the charges by sending a statement of the reason(s) for the request to the member’s electronic and physical addresses as they appear in the current records. The identified member shall then have the right to present a written defense and to appear for hearing, in person or by duly authorized representative, before a meeting of the Executive Committee, of which meeting the accused shall be notified at least 20 days in advance. Following such hearing and upon a 2/3 majority of the entire Executive Committee, the identified member may be expelled or suspended for such period as the Executive Committee may determine appropriate, or be permitted to resign.
The Executive Committee shall serve as the governing body of the INMM, and have full authority and responsibility for the supervision, control and direction of the INMM in accordance with these Bylaws.
The Executive Committee shall be composed of its Officers, its Immediate Past President, and 4 Members-at-large elected from its membership. The President of the INMM shall be the Chair of the Executive Committee.
a. Maintain an INMM Operations Manual.
b. Provide financial oversight and act as the Financial/Internal Review Committee for the INMM.
c. Maintain the minutes of all meeting proceedings.
d. Interpret and execute the provisions of the Bylaws and the INMM Operations Manual.
e. Fill any vacancy in any office of the INMM or Executive Committee except that of President.
f. Select and appoint a Statutory Agent with a business address in the state in which the INMM is incorporated.
g. Establish and dissolve committees as may be appropriate for conducting INMM business.
h. Select and appoint the Chair of all Standing and Ad-Hoc Committees. No member of the Executive Committee shall be the Chair of a Standing or Ad-Hoc Committee.
i. Review and approve all Chapter Bylaws.
j. Prepare an Annual Report to the Membership.
In the event of a vacancy in the office of President, the Vice President shall vacate that office and become President for the unexpired term of office. All other vacancies of elected or appointed positions described in Article IX of these Bylaws may be filled by the Executive Committee by interim appointment for the unexpired term of office.
Any member of the Executive Committee, except for the Immediate Past President, may be removed by a vote of 2/3 of the Regular Membership.
ELECTION OF OFFICERS AND
The Officers shall be a President, Vice-President, Secretary, and Treasurer.
The Nominating Committee shall furnish to the INMM Secretary by April 1 of each year the names of one or more Regular Members as candidates for offices open for election. No individual Member shall be nominated for more than one elective office or position in any one election. Candidates may also be nominated for any of the elective offices or positions by 15 Regular Members who submit to the Secretary in writing over their signatures a petition naming the candidate and the office or position to which that candidate is thus nominated. Such petitions shall be submitted to the Secretary on or before April 1 preceding the election.
All Officers of the INMM and the four Members-at-large of the Executive Committee elected from the INMM membership shall be elected by ballot.
a. The Secretary shall mail or provide electronically a ballot containing the names of the candidates and the offices or positions to which they have been nominated to each Regular Member in good standing. For the mailed ballot, the Secretary shall supply with the ballot an envelope within which the marked ballot shall be sealed. The sealed envelope shall be signed by the Member and returned to the Secretary.
b. A Member may write in the name of any Regular Member for any position up for election if that name is not listed on the ballot.
c. If votes are cast for more than two candidates for a given Officer position and if no candidate receives a majority of the votes, a special election shall be held in which the two candidates who received the highest number of votes in the first election shall be the candidates for the special election. The candidate receiving the vote of a majority of those voting in the special election shall be elected. Members- at-large shall be elected by a plurality.
4. TERMS OF OFFICE
a. The President and Vice President shall serve for a term of two operating years, or in the event of a delayed election, until their successors are elected. In the event of a delayed election, the newly elected Officers shall serve until September 30 of the second year following their election or until their successors are elected. The President and Vice-President shall not be eligible to serve again in their respective offices until after the expiration of two years. The Secretary and Treasurer shall serve terms of six years and they shall be eligible for reelection to their respective offices for recurring successive terms. The Secretary and Treasurer terms will expire at least two years apart and will not expire the same year as the President and Vice President.
b. The four Members-at-large of the Executive Committee elected from the membership shall each serve for a term of two years, with two of the four terms expiring each year. The retiring Members-at-large shall not be eligible for re-election as Members-at-large until the expiration of two years.
c.The Executive Committee may, at their discretion, temporarily extend or shorten specific terms of office in order to assure proper election sequencing.
1. GENERAL MEMBERSHIP MEETINGS
There shall be at least one general membership meeting of the INMM each year. The Executive Committee shall determine the date and place of meetings. The order of business shall be established by the President. The rules of order in the conduct of meetings not specifically provided in these Bylaws shall be Robert’s “Rules of Order.” A quorum shall consist of the Members in attendance. Either the President or Vice President, or both, must be present for a general membership meeting of the INMM.
2. EXECUTIVE COMMITTEE MEETINGS
The Executive Committee shall meet a least twice each operating year upon due notice to its Members at the call of the President, or upon the written request of a majority of the Members of the Executive Committee directed to the President. The Secretary shall post a notice of each meeting on INMM’s public website at least 4 weeks in advance of Executive Committee meetings. In the absence of a quorum, which shall be five Members of the Executive Committee, meetings of the Executive Committee shall adjourn. In the absence of both the President and Vice President at an Executive Committee meeting, the Executive Committee shall elect an Executive Committee member present to preside. If action by the Executive Committee is required between noticed meetings, the Executive Committee may be polled by telephone or email. The results of the voting must be confirmed and recorded in the minutes at the next noticed Executive Committee meeting.
DUTIES AND REQUIREMENTS OF ELECTED OFFICERS,
APPOINTED POSITIONS AND COMMITTEES
All Officers, Committee and Technical Division Chairs and Chapter Officers shall be Regular or Emeritus Members of the INMM in good standing, except for the officers of Student Chapters, which may be a Student Member. Additionally, all members of the Membership Committee shall be INMM Regular or Emeritus Members in good standing.
All governing positions of the INMM defined in this Article shall serve without remuneration.
The duties of the Officers shall be those customarily performed by such officers together with those specifically mentioned in these Bylaws, the INMM Operating Manual, and such other duties as may be assigned from time to time by the Executive Committee.
a. The President shall preside over all general INMM meetings and all meetings of the Executive Committee, and shall perform all duties customarily pertaining to that office.
b. The Vice President shall assist the President in all matters referred and, in the absence of the President, shall perform all of the duties of that office; and shall serve as the General Chair of the annual INMM General Membership Meeting.
c. The Secretary shall keep a record of the proceedings of the INMM and shall serve as Secretary of the Executive Committee. The Secretary shall also:
i. Send to each Member ballots for the election of Officers and other elective positions and for proposed amendments to the Bylaws.
ii. Record the results of elections and voting on proposed amendments and publish these results in the Annual Report to the Membership.
iii. Perform such other duties as the office shall require or shall be assigned by the Executive Committee.
iv. Serve as liaison between Oversight Chairs and the Executive Committee.
v. Surrender to a successor all books, records, correspondence and documents of the INMM.
d. The Treasurer shall collect, manage, and disburse the funds of the INMM, and prepare an INMM budget annually. Approval by the Executive Committee of the INMM annual budget, and any revisions to that budget during the operating year, shall constitute authority to the Treasurer to disburse appropriated funds. The Treasurer shall also:
i. Maintain the financial records of the INMM.
ii. Ensure that the financial accounting is consistent with generally accepted accounting practices.
iii. Present a financial report to the Executive Committee at the end of each fiscal year and at other times as requested by the chair of the Executive Committee.
iv. Annually provide for a notice of dues payable to be issued to each Member.
v. Perform such other duties as the office may require or as assigned by the Executive Committee.
vi. Surrender to a successor all funds and property of the INMM.
e. In the event the INMM contracts for association management services, the Secretary and Treasurer may delegate duties to the contracted management company with the approval of the Executive Committee.
4. IMMEDIATE PAST PRESIDENT
The Immediate Past President of the INMM shall:
a. Attend all Executive Committee meetings and vote on questions presented;
b. Serve as Chair of the Nominating Committee;
c. Mentor the Vice-President; and,
d. Serve as the INMM liaison to all organizations with whom the INMM maintains a formal relationship.
5. OVERSIGHT CHAIRS
The Executive Committee shall appoint Oversight Chairs to provide an overarching technical and operational perspective across the INMM organization and facilitate cooperation and coordination, improving efficiency and effectiveness of INMM activities and programs.
a. The Management Oversight Chair shall provide oversight and coordination over standing committees existing to effect communication, training and planning of INMM activities.
b. The Operations Oversight Chair shall provide oversight and coordination over standing committees existing to recognize outstanding service or achievement and effect operation of the INMM.
c. The Technical Division Oversight Chair shall provide oversight and coordination over the INMM Technical Divisions.
6. STANDING AND AD HOC COMMITTEES
a. Members of committees appointed by the Executive Committee shall serve at the pleasure of the Executive Committee. All appointed committees shall maintain a record of all proceedings and otherwise provide for their own operation.
b. Duties of Specific Standing Committees
i. The Membership Committee shall give due consideration to applications for membership as referred to in Article IV of these Bylaws and shall perform such other duties as are customarily referred to such a committee or are assigned to it by the Executive Committee.
ii. The Nominating Committee shall consist of the Officers and be chaired by the Immediate Past President. The Committee shall nominate members as candidates for each office and position as referred to in Article VII of these Bylaws and shall perform such other duties as may be assigned to it by the Executive Committee.
iii. The Technical Program Committee shall submit to the Executive Committee for its approval proposed dates, meeting accommodations, and agenda for general membership technical meetings and shall be responsible for such other arrangements as may be necessary to ensure the orderly conduct of these meetings, and shall perform such other duties as may be assigned to it by the Executive Committee. Some of the aforementioned duties may be delegated to the INMM’s contracted association management company with the approval of the Executive Committee.
iv. The Fellows Committee shall evaluate all nominations for advancement to the grade of Fellow to ensure that the requirements of Article IV, Paragraph 6.b of these Bylaws and those defined in the INMM Operations Manual are met and recommend such candidates for advancement as they deem appropriate, and shall perform such other duties as may be assigned to it by the Executive Committee.
c. The Executive Committee, upon approval by a majority of the members of that committee, may establish, dissolve or modify Ad-Hoc committees to facilitate the work of the INMM to accomplish its mission.
7. TECHNICAL STANDARDS COMMITTEES
a. The Executive Committee may, at its discretion, sponsor and act as Secretariat for voluntary professional consensus standards committees accredited by the American National Standards Institute (ANSI). For such sponsored standards committees, the Executive Committee shall remit any fees to ANSI required to maintain accreditation.
i. INMM Accredited Standards Committee N14 – Packaging and Transport of Radioactive and Non-Nuclear Hazardous Materials is responsible for the preparation of standards for the packaging and transportation of fissile, radioactive and non-nuclear hazardous materials, including waste and mixed materials, but not including movement or handling during processing and manufacturing operations.
ii. INMM Accredited Standards Committee N15 – Methods of Nuclear Material Control is responsible for the preparation of standards for protection, control and accounting of special nuclear materials in all phases of the nuclear fuel cycle, including analytical procedures when necessary and special to this purpose, but not including the physical protection of special nuclear material within a nuclear generating facility.
ARTICLE X TECHNICAL DIVISIONS
The Executive Committee may, at its discretion, create and establish Technical Divisions dedicated to specific major disciplines and activities of the INMM as defined by the Executive Committee. The Executive Committee shall, from time to time, review and evaluate each Division, and may terminate, combine, or redefine the general charter of any Division as it deems appropriate.
Each Division may structure its own membership and, at its own discretion, create a board of directors for its administration. Actions and activities by any Division requiring Executive Committee approval shall be presented to the Executive Committee by the Division Chair for consideration and action.
2. DUTIES OF CHAIR
The Chair of each division shall be appointed by the Executive Committee and shall serve until a successor is appointed. Division Chairs shall be responsible for the structure and organization of their Division. Each Chair shall also provide the Executive Committee, for its approval, a proposed Charter consisting of a general statement under which their Division will operate; and shall be responsible for the direction and operation of the respective Division according to its separate Charter.
Each Division Chair shall regularly report to the Executive Committee on the activities and accomplishments of the Division.
ARTICLE XI CHAPTERS
a. A request for formation of Chapter shall consist of a petition signed by at least 7 Regular or Student Members and proposed bylaws for the Chapter. Such petitioners shall either reside or be employed within the geographical area or academic community for which the Chapter is proposed.
b. This request shall be coordinated with the Chapter Relations Committee Chair and submitted to the Secretary, who will then submit the request to the Executive Committee for consideration.
c. After due consideration of the petition and proposed bylaws by the Executive Committee, the Secretary shall advise the petitioners of its decision as to the authorization of the proposed Chapter.
a. A Chapter shall at all times be subject to the Bylaws of the INMM and to all rules and regulations prescribed from time to time by the Executive Committee and those defined in the INMM Operations Manual for the conduct of the INMM as a whole.
b. All established Chapters shall foster, promote, and further the purposes and objectives of the INMM as contained in its Bylaws and as promulgated by the Executive Committee within the geographical area or academic community assigned to it by the Executive Committee.
c. The Secretary of each Chapter shall submit a copy of the minutes of each business meeting to the Secretary of the INMM.
d. Each Chapter shall submit an Annual Report to the entire Membership regarding the activities of the Chapter over the past year and shall include a financial statement for the Chapter.
ARTICLE XII AMENDMENTS
These Bylaws may be amended by the consent of two-thirds of those members voting on a ballot provided by the Secretary to each Member in good standing. Proposed amendments may be originated by:
a. The Executive Committee, upon approval of the proposed amendment by a majority of the Members of that committee; or,
b. Fifteen Regular Members in good standing who submit a proposed amendment in writing over their signatures to the Executive Committee through the Secretary.
The Secretary shall send to each Member in good standing a copy of the proposed amendment, along with a ballot allowing for each Member to record their vote regarding acceptance of the proposed amendment. Upon completion of the voting and determination of the vote, the Secretary shall notify each Member of the results.
Approved by the EC and the General Membership July 2017.